All you need to access the platform is an up-to-date, graphics-enabled Internet browser. We recommend using one of the subsequent internet browsers in the following minimum versions: Microsoft Internet Explorer 9.0, Mozilla Firefox 10.0, Google Chrome 10 and Apple Safari 8 or Opera 5 including all security updates.
You can register online for a free Basic Account or a paid Professional Account on Newtron’s homepage section for Suppliers, where the various options are described in detail. Basic access allows you to manage your company profile and LSAs as well as to participate in tenders.
The Professional Account offers you the a more extensive range of options:
• Introductory webinar for managing your company profile with lots of valuable hints
• Presentation of bids for tenders and auctions (price, ranking and traffic light auction) using test scenarios
• Top ranking promotion with international coverage
• Prioritized representation on Newtron’s homepage and in the business directory (incl. logo)
• Detailed company profile including logo & representation in any number of material groups
• Unlimited number of users
• Telephone helpdesk with Newtron contact person (callback service, prioritized processing, personal remote support via TeamViewer sessions)
• Self-promotion through representation on the advertisement board incl. free sale of excess stock or used goods via the advertisement board
• Publication of your own inquiry in the RFX Light modus
• Unlimited participation in negotiations, e.g. auctions, including support
• Presentation of news, additional information and references
• Presentation of the entire product portfolio in the FlyCat catalog – Your products can be ordered immediately by buying companies.
You have received an invitation from your customers by email with a request to register via the portal.
After you have clicked on the link “Register Now” in the invitation, the portal page opens in your browser window. To register, please click on the “Register Now” button. Please read FAQ 1.4.: Registration on the Newtron platform.
After clicking on the “Register Now” button, you must begin by entering the company data. The fields marked with an asterisk (*) such as company name and address are mandatory fields which you must fill in to complete the registration.
Once the company data has been completed, you will be taken to the “Contact person” tab. Once you have made your entries, click on “Register”.
Newtron GmbH’s Customer Service team will check your registration and, if necessary, compare it with existing entries. After verification you will receive an email with your login details.
With access to the Basic Account, you can manage your company profile and LSAs as well as participate in calls for tenders. You also have a variety of features as additional options. For information on the additional benefits of a Professional Account, see FAQ 1.2.: Using the platform as supplier/seller.
Click on the “Login” button in the upper right-hand corner of the Newtron website www.newtron.de/en or www.newtron.net/web/nmarkets and change language at the right side. The welcome page appears. After you have entered your username and password in the upper left corner, please click on “Login”.
The Newtron trading platform is also available with individual customer designs. If you use the platform with multiple customers, you may see a customized user interface when you access the platform (e. g. directly via the link in an invitation email). However, the functions will remain unchanged.
The automatically generated password you received by email is a temporary password, which must be changed after the first login for security reasons.
In the ADMINISTRATE section of the menu, select “Own Login”. In this view you can enter your new password in the pre-selected “Contact” tab. The new password must be at least 6 characters long. It must contain letters and at least one number. Special characters are not allowed.
To confirm, enter this password a second time in the line with the same name and complete the process by clicking on the “Save” button. The new validity period is now displayed.
By default, the password is valid for 90 days. If you wish to increase the validity of all new passwords to 360 days company-wide (prerequisite: function Company Master), this option can be activated by clicking on the corresponding button.
After logging in, you will be taken to the platform dashboard. From this homepage you can access all functions of the marketplace that have been released for your login.
In the upper menu you have various jump options. The “Dashboard” or “Home” button always brings you back to the homepage.
After logging in, click on “Cockpit” in the top menu to access your personal cockpit. With the help of the personal cockpit, you are always kept up to date on current transactions, such as your own and public negotiations. By clicking on the number buttons, all transactions are displayed.
After logging in, you will reach the menu by clicking on the corresponding button in the upper area. There you will find all functions of the platform. In the trade directory you can search for companies that offer specific products or services. You receive inquiries about the negotiation overview and you can access the supplier questionnaires by clicking on supplier self-assessment.
In the “MANAGE” section of the MENU under Newtron-Account you can edit your company presentation and your personal data and login settings. We recommend that you specify your product portfolio. This will show you in the trading directory and you may also be invited to negotiate new customers (see 3.1 reference to company profile).
If you use FlyCat (catalogue) to make your product portfolio available for buyers, please have a look at the menu item MANAGE/Purchasing management/Catalogue management (VA – Vendor Area).
After logging in, click on the corresponding button in the upper area to access the messages you have received about your activities via the platform.
In the “New messages” section you will see all news generated automatically by the Newtron trading platform or by customers. These are also forwarded via email directly to your inbox. All messages can be displayed using a powerful search and filter system.
Depending on where you are, you will see a vertically arranged menu baron the right side of the screen, offering you many more features. Move your mouse directly over the respective icon (mouseover) so that the stored functions (e.g. own login, negotiation search, last activities, language setting) are displayed.
The preparation of tenders or other requests in some cases comprise numerous work steps. The Wizard or Assistant on the right side of the screen guides you through the various steps up to delivery – in addition to the respective processing instructions – to make processes even clearer.
All steps of the query are listed in the wizard, the current processing step is highlighted in color.
You are in the menu (see 2.3). In the MANAGE section, select “Newtron Account” and press the “Edit” button in the “Internal view” line. Here the tabs General/Company Figures/References/ Links/Appendices/Contact persons/Addresses/Quality management/Production can be filled with information. After editing, the information is saved by pressing the corresponding button.
The company profile is of great importance, as it can draw the attention of interested companies to your company.
In the menu (see 2.3) select “Newtron-Account” in the MANAGE section and select the button “Create new login” at the bottom right.
Now enter all information about the employee in the “Contact” tab. Fields marked with a “*” are mandatory and must be filled in. A password must also be assigned and confirmed. Please be sure to tell the employee the login number and the password you have assigned!
Please remember after entering the contact information of the user in the tab “Contact” to also activate as a seller by clicking on the tab “Login rights” under Sharing in the selection menu item “As Seller” by clicking on “Share”. You can then assign the required rights by setting the corresponding check mark and then saving.
The newly created login now appears in the login overview and can be assigned as a contact person in customer management.
IMPORTANT: Only master logins are allowed to create new logins and edit the company profile! To check, please check in the login overview (MENU/MANAGE/ Own login) whether your login is of the type “Master”.
Other logins can only be processed if you have master rights (see 3.2).
In the menu (see 2.3) select “Newtron-Account” under MANAGE and first select the editthe login by clicking on the login number. Then confirm the “Edit” button, which is usually preselected in the selection menu at the bottom right by clicking on the “Execute” button.
In the tab Login Rights you can now assign the rights of the contact person by setting the corresponding check mark and then saving.
To ensure that the correct processor in your company receives information on new tenders or changes in current tenders for a particular customer, you can define one or more contact persons for each customer. Multiple assignment is allowed.
Other logins can only be processed if you have master rights (see 3.2).
In the menu (see 2.3) select “Customer Management” in the MANAGE section. In the “Company Name” line in the filter, you can enter the name of the customer for whom you want to set as the contact person. Under “Category” please select “no selection” to ensure that all possible hits are displayed. Then click on the “Search” button.
Now you get an overview of all hits found on the trading platform based on the company name (only purchasing companies are displayed).
Select the purchasing company by checking the box to the left of the company name. The selected companies are displayed at the bottom for control. Then click on the large “Next” button in the wizard area on the right.
In the next step, please open the tab “Contact person management”. Here you can select the employee who is to be responsible for this customer from the selection list and click on the “Assign” button to complete the assignment. If several employees are to be responsible for the customer, repeat the process. The employees are then responsible for all aspects of the customer.
In the new window, please select in the “Contact Person” tab the employee of your company who will be responsible for a specific area of responsibility with the customer. Below you can find the areas of responsibility that your employee can take on, such as “Assigning other types”, by clicking on “Show”, “Supplier Supplier Portal”, “Order Processing / WEBEDI” or something similar. The assignment is completed by saving. Otherwise, the employee is responsible for all matters relating to the selected customer.
The employee now receives the customer’s orders directly or is invited to the customer’s inquiries.
Please note that you can only select employees as contact persons who have been created as logins on the trading platform in your company entry. In the menu under “Newtron-Account” you can view all created company logins (see 3.2. How do I create new logins and assign rights?
To view all supplier questionnaires to which your company is currently invited, select in the MENU under REQUEST the item Supplier self-assesment to see the corresponding list.
(Alternatively, these are also displayed on the HOME page in the dashboard as a colored tile “New supplier self-assessment” or “Public supplier self-assessment” or they can be viewed via the COCKPIT in the Supplier self-assessment line by clicking on the number of requests displayed in the right column).
On the page that now appears, the overview of current SSA self-assessments is displayed.
In the upper area you will find the supplier self-assessments to which you have been invited directly by your customer.
In the lower area, public SSA self-assessments of other active customers are displayed on the Newtron trading platform. You have the opportunity to apply to other interesting customers as a supplier.
The overview of the SSA displays the status of the processing of your self-assessments:
green symbol -> SSA sent
yellow symbol -> SSA in process
Red symbol -> SSA rejected by customer
Click on the ID number e.g. “lsa100000” to get to a detailed view of the individual requests. Click on the tool symbol on the far right to go directly to editing.
You have clicked on the number of the SSA, e.g. lsa100000, and now see the stored header data, cover letter and basic data. At the bottom right you can now choose between “Cancel participation” and “Edit self-assessment”.
This view may also be preceded by a confidentiality agreement. You must then confirm acceptance of the confidentiality agreement by selecting the corresponding checkbox and then save it in order to be able to view the supplier self-assessment data. If the confidentiality agreement is followed, you will be asked for confirmation at the beginning of the processing.
At the beginning of processing, please confirm the one-time note on master data information. Please note that general data, such as your address, will be transferred to your company profile (MENU/Administration) on the Newtron trading platform and can be accessed by all registered users in the trading directory.
All mandatory fields in the SSA are marked with an asterisk* and must be answered in order to be able to send the SSA. After processing the questionnaire, the SSA can be temporarily saved by clicking on the corresponding button. Cached requests can be processed later in the MENU/REQUEST/Supplier self-assessment.
Before the processed SSA is sent, a check is possible by clicking the corresponding button. To send the SSA, select the “Send” button. After successful dispatch of the SSA you will receive a shipping notification.
The purchaser receives a message and can then invite you online to make inquiries.
To view all the negotiations to which your company is currently invited, in the MENU in the INQUIRES section, select “Inquiries” (see 2.3).
Alternatively, these are also displayed on the homepage (HOME) in the dashboard (see 2.1) as colored tiles “New Calls” or “Public Calls” or can be viewed via the COCKPIT (see 2.2) by clicking on the displayed number of requests.
The status of the bid invitation is displayed in the negotiation overview.
Green: Negotiation currently in progress
Red: Negotiation is ended
Yellow: Negotiation has not yet begun
You are in the overview of negotiations and see the corresponding list (see 5.1)
To view the tender details that have been deposited for you by the purchaser, please click on the relevant tender ID (e.g., rfx123456).
In the bidding view on the next page, you can view both the header information (title, contact person of the requesting company, term) and the negotiation data (contract information, attachments, item details).
You are in the overview of negotiations and see the corresponding list (see 5.1)
By clicking on the box to the left of the corresponding invitation to tender, you can directly select via the button at the bottom right either “Confirmation of participation” or “Cancel participation”.
You are in the tender invitation view (s. 5.2 Tender details).
To create your offer , click on “Create offer” in the lower right section of the Activities area.
You are now asked to fill in all required fields. Please note that here too the fields marked with the star symbol (*) must be completed before you can send the offer.
In addition to direct entry into the system, an offer can also be created offline using an Excel table. In the latter case, click the “Excel Download (Template)” button at the bottom right (see 8.1).
If you enter data directly into the system, you can also interrupt processing after saving and continue it at a later point in time. To do this, click the “Buffer” button on the right side of the WIZARD (see 2.6).
Once you have made all the entries, click on “Submit offer”; only then does your offer for the responsible buyer become visible and retrievable.